Applicant Privacy Policy

1. Introduction

Move Ahead Media Co., Ltd. (“we”, “us”, or “our”) is committed to protecting your privacy. This Applicant Privacy Policy explains how we collect, use, disclose, and protect personal data of job applicants in accordance with the Personal Data Protection Act B.E. 2562 (PDPA) of Thailand.

This policy applies to all individuals applying for any position with Move Ahead Media, whether through our website, job boards, recruitment agencies, or in person.

2. Personal Data We Collect

During the recruitment process, we may collect the following types of personal data:

Identification data: Full name, date of birth, ID/passport number, nationality
Contact information: Phone number, email, residential address
Employment data: CV/resume, job history, references, expected salary, availability
Educational background: Degrees, institutions, transcripts, certificates
Other data: LinkedIn profile, portfolio, and any information shared in interviews or assessments

If you provide sensitive personal data (e.g. health information, religion, criminal records), we will process it only with your explicit consent or where legally permitted.

3. Purpose of Data Collection

We collect and process your personal data for the following purposes:

To assess your qualifications and suitability for employment
To conduct background checks or verify references (only with prior consent)
To comply with legal and regulatory requirements
To keep a record of applicants for potential future openings (only with consent)
To communicate with you throughout the hiring process

4. Legal Basis for Processing

We process your personal data based on:

Your consent, where required (e.g. to retain your CV for future roles)
Legitimate interest, such as evaluating candidate suitability
Legal obligations, where required by employment or labour laws
Contractual necessity, to proceed with employment-related steps at your request

5. Data Retention

Your personal data will be retained for:

Up to 2 years after the end of the recruitment process if not hired (with your consent for future consideration)
Or as required by applicable law

Thereafter, your data will be securely deleted or archived as appropriate.

6. Data Sharing

Your personal data may be shared with:

Internal HR and hiring managers involved in recruitment
Background check or reference providers (upon consent)
IT and cloud service providers who store or manage our recruitment data

We do not sell or disclose your data to third parties for unrelated purposes.

7. Your Rights Under the PDPA

As an applicant, you have the right to:

Access and receive a copy of your personal data
Correct inaccurate or incomplete data
Withdraw your consent at any time
Request deletion of your data (where applicable)
Object to or restrict certain data processing activities
Lodge a complaint with the Personal Data Protection Committee (PDPC) if you believe your data rights are violated

To exercise your rights, please contact us at clientcare@moveaheadmedia.com

8. Security Measures

We implement appropriate technical and organisational measures to protect your data against unauthorised access, disclosure, alteration, or destruction. This includes access control, secure cloud storage, and internal training on data protection.

8.1 Data Storage Locations

Your personal data may be stored in both digital and physical formats, using the following systems:

Cloud-based platforms, such as Google Workspace and Microsoft 365, which may involve storage on servers located outside of Thailand under secure and compliant data protection frameworks.
Local servers and secured storage devices managed by Move Ahead Media’s internal IT team.
Hard copy files, where applicable, kept in locked cabinets accessible only by authorized personnel.

In the case of international data transfers, we will ensure that such transfers comply with PDPA requirements by relying on appropriate safeguards such as standard contractual clauses or other permitted mechanisms.

9. Changes to this Policy

We may update this policy to reflect changes in law or our practices. The latest version will always be available on our website.

10. Contact Information

If you have any questions about this policy or how we handle your personal data, please contact: Move Ahead Media Co., Ltd.
clientcare@moveaheadmedia.com